Students

  • Workday@Penn is a single platform for human capital management related processes such as compensation and pay, and benefits, if eligible.
  • Students at the University of Pennsylvania have access to a wide variety of work opportunities. Students are hired in Workday from their records brought over from Pennant, Penn's student record system.

Self-Service Capabilities

  • Student workers have self-service tools and capabilities, such as :
    • Search and apply for work-study and non-work-study jobs via a student-specific career opportunities site. Posted jobs are updated in real time.
    • Conduct onboarding activities, including submitting federally required documentation.
    • Set up pay elections, which include up to three direct deposit accounts.
    • If working in a non-exempt (weekly paid which require submitting weekly hours worked) position, track and submit hours worked for submittal and approval by the manager.
    • View and print payslips and tax documents.
    • Review and complete training requirements and select appropriate learner groups in Workday Learning.
  • Students who do not have University-paid positions, and do not have a Workday worker record, have access to Workday Learning, which manages required training for any non-paid position. These individuals are known as extended enterprise learners in Workday.

Quick Tips

  1. Access the tip sheet Self-Service: Apply for a Student Job in Workday to learn how to search and apply for many student jobs posted in Workday.
  2. Newly hired students must complete Self Service-Onboarding in Workday for New Hires before starting work.
  3. If you are new to Penn employment, you must complete federally required documentation in person at Onboard@Penn within three days of your start date.
  4. If you are an extended enterprise learner or do not have a student worker record, access the tip sheet Self-Service: Access to Workday Learning by the Extended Penn Community for step-by-step instructions to activate Workday Learning accounts and to switch from their extended enterprise accounts to student recruiting to find and apply for student jobs.

Time Tracking Tips for Non-exempt Student Positions

  1. Those with non-exempt positions (positions which required weekly time entry of hours worked) must submit weekly time by Monday at 10:00 a.m.. ET. Access step-by-step instructions in this tip sheet, Self Service-Enter, Edit, and Delete Time Blocks. Some departments may have earlier deadlines.
  2. Resubmit your timesheet for the week if you already submitted your timesheet but need to edit a time entry.
  3. Perform a retroactive time adjustment if you need to edit your time entry after it has been submitted, approved, and paid out.
  4. Previous Week Lockout. Workers, managers, and timekeepers are prevented from adding/editing time for the previous week between Monday, 4:30 p.m. and Wednesday 12:00 p.m. to allow for payroll processing.
  5. Adjust a timesheet greater than six weeks in the past by working with your manager.

The Penn Employee Solution Center is available to help you with your questions. Knowledgeable Solution Center Specialists are available Monday through Friday during business hours. For personalized help, please submit an online ticket, call 215-898-7372, or email solutioncenter@upenn.edu.